Ashford East Ward By-Election - 4 May 2017

Ashford East Electoral Division


If you have not registered or have moved since the Annual Registration Canvass last autumn you will need to register prior to the election. The deadline to register is Thursday 13 April and should be made via  However you may be required to provide documentary evidence to support your application so please register in good time.

Poll cards

Every registered elector in Spelthorne who is eligible to vote in this election will be sent a poll card confirming which method of voting they have in place, eg by postal vote, by proxy or in person at the polling station. These pollcards will be sent on or around 27 March 2017 Please check the details and let us know of any problems as soon as you receive it, however, the pollcards are printed a month before they are sent out so may not show any recent amendments ie change of name.

Different ways to vote

There are three ways to vote, in person at the polling station, by post or using a proxy voter.

Postal voting

Applications can be made for a single election, for a specified period or permanently. You can apply for a postal vote at any time until 5pm on Tuesday 18 April 2017. The deadline for making changes to or cancelling existing arrangements is also 5pm on Tuesday 18 April 2017. Postal voting arrangements are only available to those electors who are registered under the new Individual Electoral Registration process.  You should contact Electoral Services on 01784 444218 or to establish if you are eligible to vote by post.  All postal voting packs will be dispatched around 19 April 2017 and are sent by Royal Mail 1st class. Postal packs for late postal vote applications will be sent later so please ensure you apply as early as possible to enable us to get your ballot papers to you when required.

Completed postal votes need to be returned to the Returning Officer by 10pm on 4 May 2017. If you miss the post you can hand your completed postal vote into any polling station in the ward or the Council Offices at Knowle Green.

Voting in person at a polling station

Polling stations will be open from 7am - 10pm on Thursday 4 May 2017. Details of your polling station can be found on your poll card or on My Spelthorne.  Please check carefully where your polling station is located as it may have changed since you last voted.

Proxy voting

This means appointing someone to vote on your behalf at your polling station.

You can apply for a proxy vote at any time until 5pm Tuesday 25 April 2017. You will need to tell the person you have appointed as your proxy which candidates you wish to vote for once the candidates' details have been made available. Both you and your proxy need to be registered under the new Individual Electoral Registration system.  Contact Electoral Services to check if you are eligible to vote in this way.

Key dates

Notice of ElectionMonday 27 March 2017
Publication of statement of persons nominatedNot later than Wednesday 5 April at 4pm
Deadline for receiving applications for registrationThursday 13 April
Deadline for receiving new postal vote and postal proxy applications, and for changes to existing postal or proxy votesTuesday 18 April at 5pm
Deadline for receiving new applications to vote by proxy (not postal proxy or emergency proxies)Tuesday 25 April at 5pm
Publication of notice of pollNot later than Tuesday 25 April
First date that electors can apply for a replacement for lost postal votesThursday 27 April
Polling dayThursday 4 May, 7am to 10pm
Last time that electors can apply for a replacement for spoilt or lost postal votesThursday 4 May at 5pm
Deadline for emergency proxy applicationsThursday 4 May at 5pm
Last time to alter the register due to clerical error or court appealThursday 4 May at 9pm

Official notices

More information

If you would like more information please contact Electoral Services.