Ashford East Ward By-Election - 4 May 2017
Ashford East Electoral Division
If you have not registered or have moved since the Annual Registration Canvass last autumn you will need to register prior to the election. The deadline to register is Thursday 13 April and should be made via www.gov.uk/register-to-vote. However you may be required to provide documentary evidence to support your application so please register in good time.
Every registered elector in Spelthorne who is eligible to vote in this election will be sent a poll card confirming which method of voting they have in place, eg by postal vote, by proxy or in person at the polling station. These pollcards will be sent on or around 27 March 2017 Please check the details and let us know of any problems as soon as you receive it, however, the pollcards are printed a month before they are sent out so may not show any recent amendments ie change of name.
Different ways to vote
There are three ways to vote, in person at the polling station, by post or using a proxy voter.
Applications can be made for a single election, for a specified period or permanently. You can apply for a postal vote at any time until 5pm on Tuesday 18 April 2017. The deadline for making changes to or cancelling existing arrangements is also 5pm on Tuesday 18 April 2017. Postal voting arrangements are only available to those electors who are registered under the new Individual Electoral Registration process. You should contact Electoral Services on 01784 444218 or firstname.lastname@example.org to establish if you are eligible to vote by post. All postal voting packs will be dispatched around 19 April 2017 and are sent by Royal Mail 1st class. Postal packs for late postal vote applications will be sent later so please ensure you apply as early as possible to enable us to get your ballot papers to you when required.
Completed postal votes need to be returned to the Returning Officer by 10pm on 4 May 2017. If you miss the post you can hand your completed postal vote into any polling station in the ward or the Council Offices at Knowle Green.
Voting in person at a polling station
Polling stations will be open from 7am - 10pm on Thursday 4 May 2017. Details of your polling station can be found on your poll card or on My Spelthorne. Please check carefully where your polling station is located as it may have changed since you last voted.
This means appointing someone to vote on your behalf at your polling station.
You can apply for a proxy vote at any time until 5pm Tuesday 25 April 2017. You will need to tell the person you have appointed as your proxy which candidates you wish to vote for once the candidates' details have been made available. Both you and your proxy need to be registered under the new Individual Electoral Registration system. Contact Electoral Services to check if you are eligible to vote in this way.
|Notice of Election||Monday 27 March 2017|
|Publication of statement of persons nominated||Not later than Wednesday 5 April at 4pm|
|Deadline for receiving applications for registration||Thursday 13 April|
|Deadline for receiving new postal vote and postal proxy applications, and for changes to existing postal or proxy votes||Tuesday 18 April at 5pm|
|Deadline for receiving new applications to vote by proxy (not postal proxy or emergency proxies)||Tuesday 25 April at 5pm|
|Publication of notice of poll||Not later than Tuesday 25 April|
|First date that electors can apply for a replacement for lost postal votes||Thursday 27 April|
|Polling day||Thursday 4 May, 7am to 10pm|
|Last time that electors can apply for a replacement for spoilt or lost postal votes||Thursday 4 May at 5pm|
|Deadline for emergency proxy applications||Thursday 4 May at 5pm|
|Last time to alter the register due to clerical error or court appeal||Thursday 4 May at 9pm|
If you would like more information please contact Electoral Services.