Covid-19 requirements - Risk assessment
In view of the current pandemic, Government laws and guidance regarding Coronavirus (available at www.gov/coronavirus) require duty holders to put in place measures to control the risk of the transmission of Covid-19. This is contained in regulations that limit gatherings to no more than 30 unless a risk assessment and adequate Covid-19 secure arrangements are put in place.
To comply with these requirements, you will need to have carried out a suitable Covid-secure risk assessment for your event. Please see the Health and Safety Executive - Covid-secure risk assessments web page for guidance and information on how to do this. Further sector advice is available at www.gov/coronavirus and on the Events Industry Forum website at https://www.eventsindustryforum.co.uk/
The Covid-secure risk assessment must be prepared as part of your planning for your event, and then implemented and managed for the duration of your event. Your Covid-secure risk assessment must also be made available upon request of an authorised officer of the Council. A checklist has been developed to assist you in covering the range of issues that need to be considered. This should be completed and signed off as part of your application.
As a significant public safety issue of concern, you should submit a copy of your risk assessment and the checklist with your application.
If you do not submit a suitable Covid-secure risk assessment and checklist with your application or any element of the risk assessment or associated controls fail to meet current Coronavirus law or guidance, your application and event will likely -
This may result in your application being refused and/or the event not being permitted to go ahead.
Applicants apply for Temporary Event Notices for TENS at their own financial risk. As outlined above where there are concerns over an event then these will be put forward to the Director for Public Health. They have the power as outlined above to closure and cease - even at short notice
If you want to sell alcohol, provide entertainment or sell hot food or drinks after 11pm on unlicensed premises, you need a temporary event notice.
A temporary event notice (TEN) allows you to carry out activities that would normally need a licence and is intended for small scale, occasional events.
Temporary event notices (TENs) can also be used by existing licence holders that want to carry out licensable activities not already included on their premises licence.
There are two types of TEN - a 'standard TEN' and a 'late TEN'
Standard TEN - this is where your notice has been received at least ten clear working days before the date of the event.
Late TEN - this is where your notice is received between five and nine clear working days before your event. You cannot apply for a late TEN less than five clear working days before your event is due to take place.
Please note that clear working days do not include the day the notice is served or the day of the event itself. This is defined in the legislation and no discretion can be applied.
It's a good idea to get your application in early, so there will be plenty of time to sort out any problems that might come up.
You can apply online and pay the £21 fee by credit or debit card.
When you apply online copies of your notice will be sent to Surrey Police and the Environmental Health team for you.
, complete and return to the Licensing Team, Spelthorne Borough Council, Knowle Green, Staines-upon-Thames, TW18 1XB with a cheque for £21 payable to Spelthorne Borough Council.
For postal applications you must send a copy of the form to: Licensing Spelthorne Neighbourhood Team PO Box 101 Guildford GU1 9PE and to the Environmental Health Department at Spelthorne Borough Council, Knowle Green, Staines-upon-Thames, TW18 1XB
No. This means you cannot hold a temporary event until you receive the acknowledgement from us.
A TEN cannot be refused unless the Police or the council's Environmental Health Team objects to it. They must do this within three working days of it being received. They can only object if they think your event could adversely affect any of the licensing objectives which are:
If there is an objection and the matter cannot be resolved informally, the council's Licensing Committee will hold a meeting (known as a hearing) no later than 24 hours before the event. Following the hearing, a decision will be made whether to allow the TEN to go ahead, to allow it subject to conditions, or to issue a counter notice preventing licensable activities from taking place.
If the Police or the council's Environmental Health Team object to a Late TEN, then the notice won't be valid and you won't be able to hold your event.
A TEN may be withdrawn by the premises user by giving the licensing authority (in this case the council) a notice to that effect no later than 24 hours before the beginning of the event specified in the TEN.
You must keep your TEN in a safe place where the event is held.
You must also display a copy of the notice where it can be easily seen