Spelthorne Borough Council (SBC) is committed to protecting your privacy and security. This notice explains how and why Leisure Services use your personal data, to ensure you remain informed and in control of your information.
Leisure Services will process the data you supply to provide courses, events, services and activities of public interest in Spelthorne.
The information you will need to provide will depend on the activity or event. This includes information you give when joining, registering, attending one of our events, courses or accessing our services.
Personal data (name, date of birth, email, address, telephone etc.)
Special category data (Health and medical details, benefit information)
We will need to share your data with Leisure Services staff as well as third parties working in partnership with Leisure Services such as sports clubs, coaches etc.
We will never share your information for marketing purposes.
Adult data will be stored for up to two years, or in the case of child data for up to 6 years.
If an accident or incident occurs at one of our events or activities then we will keep a record of this for 7 years (adult) and for a child until they reach 21 years of age, which may include personal data and sensitive personal data.
You have the following rights:
To exercise any of these rights contact the Data Protection Officer (details below)
The role of a Data Protection Officer is to manage the Council's compliance with Data Protection legislation by providing advice, guidance and training on the handling and sharing of personal information. Spelthorne Borough Council's Data Protection Officer may be contracted by emailing firstname.lastname@example.org or by writing to the Data Protection Officer at Spelthorne Borough Council, Council Offices, Knowle Green, Staines-upon-Thames, TW18 1XB.
You also have the right to make a complaint to the Information Commissioner's Office (ICO). This is an independent body responsible for making sure that organisations comply with Data Protection legislation. The ICO will always expect you to have raised your concerns with us before submitting a complaint.
For further information on how the data you provide will be used and your rights please visit www.spelthorne.gov.uk/privacy